Zoom Online Meetings & Training sessions

Freestyle Events, Freestyle Sessions, its speakers or clients are not responsible for any material or content shared by participants in a Zoom meeting

Using Zoom Securely

In Zoom, there are many controls which hosts of meetings can use to maximise the privacy and security of their meetings. At Freestyle, we have configured Zoom, by default, to ensure meetings are as secure and private as possible.  These default settings are:

MEETING ACCESS

  1. Participants are not allowed to join before the meeting host unless known to the company or previously registered via email or a booking system.
  2. Unique meeting IDs are required for each scheduled or instant meeting (rather than using your Personal Meeting ID (PMID).
  3. Passwords are required for schedule and instance meetings.
  4. Participants cannot rejoin if the host has removed them.
  5. For Freestyle Sessions, guests will be asked to agree to GDPR terms and conditions and the general use of Zoom as an online medium for events and training sessions. 

RECORDINGS  & TRANSCRIPTS

  1. Messages sent via chat are not saved.
  2. Participants cannot save a transcript of the call.
  3. Recording to local files is done for webinars only and not for meetings at all, unless otherwise specified. Sessions where there is private interaction between people are not recorded. 
  4. Meetings are not recorded automatically – only the Host is allowed to do this and to access these recordings. Before the meeting commences, Hosts are prompted to inform participants about the recording of meetings.

Additional security

  1. Files cannot be transferred via chat
  2. Only the Host can share their screen, unless all participants are from a trusted source. 

All the above features are enabled automatically within Freestyle Zoom events and meetings – you do not need to do anything.

Zoom Virtual meetings – Privacy & Anonymity

Compared to a physical meeting it is not possible to achieve the same level of confidentiality and anonymity in an online setting. Even after the host has turned off all recording on the Zoom platform, there is nothing to stop a participant using other software or a personal mobile phone to record sound or images. It is very important that attendees at online meetings or training sessions  are aware of this and that they adjust their sharing and behaviour accordingly.